{"id":8842,"date":"2022-07-11T12:14:14","date_gmt":"2022-07-11T10:14:14","guid":{"rendered":"https:\/\/stiftung-forum-recht.de\/?page_id=8842"},"modified":"2025-12-01T15:13:15","modified_gmt":"2025-12-01T14:13:15","slug":"data-processing-principles-during-the-beyond-the-museum-symposium-organized-by-the-forum-recht-foundation","status":"publish","type":"page","link":"https:\/\/stiftung-forum-recht.de\/en\/grundsatze-der-datenverarbeitung-wahrend-des-symposiums-beyond-the-museum-der-stiftung-forum-recht\/","title":{"rendered":"Grunds\u00e4tze der Datenverarbeitung W\u00e4hrend des Symposiums ‚Beyond the Museum‘ der Stiftung Forum Recht"},"content":{"rendered":"
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Privacy Notice for Online Meetings, Conference Calls, and Webinars via \u201eZoom\u201c Hosted by the Forum Recht Foundation\n\n\n<\/h1>\t\t\t\t<\/div>\n\t\t\t\t
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Below, we would like to inform you about the processing of personal data in connection with the use of \u201eZoom\u201c<\/strong> inform you. To fulfill our information obligations under Articles 12 et seq. of the General Data Protection Regulation (GDPR), we also provide you with the following information at https:\/\/stiftung-forum-recht.de\/datenschutzerklaerung\/ <\/a>our privacy policy.<\/p>

Purpose of the Processing<\/h2>

We use the \u201eZoom\u201c tool to conduct conference calls, online meetings, video conferences, and\/or webinars (hereinafter referred to as \u201eonline meetings\u201c). \u201eZoom\u201c is a service provided by Zoom Video Communications, Inc., which is headquartered in the United States.<\/p>

Person in Charge<\/h2>

\u00a0<\/strong>Person in Charge<\/strong> The Forum Recht Foundation is responsible for data processing directly related to the conduct of \u201eonline meetings.\u201c.<\/p>

Note:<\/strong> When you access the \u201eZoom\u201c website, the provider of \u201eZoom\u201c is responsible for data processing. However, accessing the website is only necessary for using \u201eZoom\u201c in order to download the software required to use \u201eZoom.\u201c.<\/p>

You can also use \u201eZoom\u201c by entering the meeting ID and, if necessary, any other meeting access information directly into the \u201eZoom\u201c app.<\/p>

If you don't want to or can't use the \u201eZoom\u201c app, the basic features are also available via a browser version, which you can also find on the \u201eZoom\u201c website.<\/p>

What data is processed?<\/h2>

When using \u201eZoom,\u201c various types of data are processed. The scope of the data also depends on what information you provide before or during your participation in an \u201eonline meeting.\u201c.<\/p>

The following personal data is subject to processing:<\/p>

User Information: <\/strong>First Name, Last Name, Phone Number (optional), Email Address, Password (if \u201eSingle Sign-On\u201c is not used), Profile Picture (optional), Department (optional)<\/p>

Meeting metadata:<\/strong> Topic, Description (optional), Participants' IP addresses, Device\/hardware information<\/p>

For recordings (optional):<\/strong> MP4 file containing all video, audio, and presentation recordings; M4A file containing all audio recordings; text file of the online meeting chat.<\/p>

When dialing in by phone:<\/strong> Information regarding the incoming and outgoing phone numbers, country name, and start and end times. If applicable, additional connection data, such as the device's IP address, may be stored.<\/p>

Text, audio, and video data: <\/strong>You may have the option to use the chat, question, or poll features during an \u201eonline meeting.\u201c In this context, the text you enter will be processed in order to display it during the \u201eonline meeting\u201c and, if applicable, to log it. To enable video display and audio playback, data from your device\u2019s microphone and, if applicable, its video camera will be processed for the duration of the meeting. You can turn off the camera or mute the microphone yourself at any time via the \u201eZoom\u201c application.<\/p>

To participate in an \u201eonline meeting\u201c or enter the \u201emeeting room,\u201c you must at least provide your name.<\/p>

Scope of Processing<\/h2>

We use \u201eZoom\u201c to hold \u201eonline meetings.\u201c If we intend to record \u201eonline meetings,\u201c we will inform you of this transparently in advance and\u2014if necessary\u2014ask for your consent. You will also be notified that the meeting is being recorded in the \u201eZoom\u201c app.<\/p>

If it is necessary for the purpose of documenting the results of an online meeting, we will record the chat content. However, this will generally not be the case.<\/p>

In the case of webinars, we may also process questions asked by webinar participants for the purposes of recording and following up on webinars.<\/p>

If you are registered as a user with \u201eZoom,\u201c reports related to \u201eonline meetings\u201c (meeting metadata, phone dial-in data, questions and answers in webinars, and the polling feature in webinars) may be stored by \u201eZoom\u201c for up to 12 months.<\/p>

\u00a0<\/strong><\/p>

Automated decision-making as defined in Article 22 of the GDPR is not used.<\/p>

Legal Basis for Data Processing<\/h2>

To the extent that personal data of employees of the Forum Recht Foundation is processed, Section 26 of the German Federal Data Protection Act (BDSG) serves as the legal basis for such data processing. If, in connection with the use of \u201eZoom,\u201c personal data is not required for the establishment, carrying out, or terminating the employment relationship, but is nonetheless an essential component of using \u201eZoom,\u201c then Article 6(1)(f) of the GDPR serves as the legal basis for the data processing. In these cases, our interest lies in the effective conduct of \u201eonline meetings.\u201c.<\/p>

Furthermore, the legal basis for data processing in connection with the conduct of \u201eonline meetings\u201c is Article 6(1)(b) of the GDPR, provided that the meetings are held within the framework of contractual relationships.<\/p>

If there is no contractual relationship, the legal basis is Article 6(1)(f) of the GDPR. Here, too, our interest lies in the effective conduct of \u201eonline meetings.\u201c.<\/p>

Recipients \/ Disclosure of Data<\/h2>

Personal data processed in connection with participation in \u201eonline meetings\u201c is generally not disclosed to third parties, unless it is specifically intended for disclosure. Please note that, as with in-person meetings, content from \u201eOnline Meetings\u201c is often intended specifically to communicate information to customers, prospective customers, or third parties and is therefore intended for disclosure.<\/p>

Other recipients: The provider of \u201eZoom\u201c will necessarily become aware of the above-mentioned data to the extent provided for in our data processing agreement with \u201eZoom.\u201c.<\/p>

Data Processing Outside the European Union<\/h2>

\u201eZoom\u201c is a service provided by a provider based in the United States. This means that personal data is also processed in a third country. We have entered into a data processing agreement with the provider of \u201eZoom\u201c that complies with the requirements of Article 28 of the GDPR.<\/p>

An adequate level of data protection is guaranteed, first of all, by the adoption of the so-called EU Standard Contractual Clauses. As supplementary safeguards, we have also configured our Zoom settings so that only data centers located in the EU, the EEA, or safe third countries\u2014such as Canada or Japan\u2014are used for conducting \u201eonline meetings.\u201c.<\/p>

Data Protection Officer<\/h2>

We have appointed a data protection officer.<\/p>

You can reach them as follows:<\/p>

dacuro GmbH
Otto-Hahn-Strasse 3
69190 Walldorf
datenschutz@stiftung-forum-recht.de<\/a><\/p>

Your Rights as a Data Subject<\/h2>

You have the right to Information<\/strong> regarding the personal data we hold about you. You may contact us at any time to request this information.<\/p>

If you submit a request for information that is not in writing, please understand that we may ask you to provide proof that you are who you claim to be.<\/p>

You also have the right to Correction<\/strong> or Deletion<\/strong> or at Restriction<\/strong> the processing, to the extent that you are legally entitled to do so.<\/p>

Finally, you have a Right to Object<\/strong> against processing in accordance with legal requirements.<\/p>

A right to Data Portability<\/strong> is also in compliance with data protection regulations.<\/p>

Deletion of Data<\/h2>

As a general rule, we delete personal data when there is no longer a need to retain it. Such a need may exist, in particular, if the data is still required to fulfill contractual obligations or to review, grant, or defend against warranty and, where applicable, guarantee claims. In the case of statutory retention requirements, deletion will only be considered after the respective retention period has expired.<\/p>

Changes to This Privacy Policy<\/h2>

We update this Privacy Policy when there are changes to our data processing practices or for any other reasons that make it necessary. You can always find the most current version on this website.<\/p>

As of July 11, 2022<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Right to File a Complaint<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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You have the right to file a complaint with a data protection supervisory authority regarding our processing of your personal data. The supervisory authority with jurisdiction over us is:

The Federal Commissioner for Data Protection and Freedom of Information<\/strong>
153 Graurheindorfer Street
53117 Bonn
+49 (0)228 997799-0<\/p>

poststelle@bfdi.bund.de<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Who is responsible for data processing?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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The data controller under data protection law is the<\/p>

Stiftung Forum Recht
Karlstrasse 45 A
76133 Karlsruhe
info@stiftung-forum-recht.de<\/a><\/p>

You can find more information about our foundation, details about the authorized representatives, and additional contact options in the legal notice section of our website: https:\/\/stiftung-forum-recht.de\/impressum\/<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Questions about data protection?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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If you have any questions regarding data protection, please contact us at the following email address: datenschutz@stiftung-forum-recht.de<\/a><\/p>

You can find our general privacy policy here<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t<\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\tABOUT THE FOUNDATION<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

Datenschutzhinweise f\u00fcr Online-Meetings, Telefonkonferenzen und Webinare via \u201eZoom\u201c der Stiftung Forum Recht Wir m\u00f6chten Sie nachfolgend \u00fcber die Verarbeitung personenbezogener Daten im Zusammenhang mit der Nutzung von \u201eZoom\u201c informieren. Um… Read More \u00bbGrunds\u00e4tze der Datenverarbeitung W\u00e4hrend des Symposiums ‚Beyond the Museum‘ der Stiftung Forum Recht<\/span><\/a><\/p>","protected":false},"author":27,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"neve_meta_sidebar":"full-width","neve_meta_container":"full-width","neve_meta_enable_content_width":"on","neve_meta_content_width":100,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"on","_themeisle_gutenberg_block_has_review":false,"footnotes":""},"class_list":["post-8842","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\nGrunds\u00e4tze der Datenverarbeitung W\u00e4hrend des Symposiums 'Beyond the Museum' der Stiftung Forum Recht | Stiftung Forum Recht<\/title>\n<meta name=\"description\" content=\"Hier finden Sie die aktuelle Datenschutzerkl\u00e4rung der Stiftung Forum Recht f\u00fcr die digitale Teilnahme am Symposium 'Beyond the Museum: Architektur f\u00fcr ein neues Miteinander'. Weitere Informationen finden Sie im Impressum und in unserer allgemeinen Datenschutzerkl\u00e4rung.\" \/>\n<meta name=\"robots\" content=\"noindex, nofollow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Grunds\u00e4tze der Datenverarbeitung W\u00e4hrend des Symposiums 'Beyond the Museum' der Stiftung Forum Recht | Stiftung Forum Recht\" \/>\n<meta property=\"og:description\" content=\"Hier finden Sie die aktuelle Datenschutzerkl\u00e4rung der Stiftung Forum Recht f\u00fcr die digitale Teilnahme am Symposium 'Beyond the Museum: Architektur f\u00fcr ein neues Miteinander'. 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